CalmHost Insights
From Airbnb CSV to a useful financial report: a host workflow
Start with the original export
Download the booking export from Airbnb and keep the original file unchanged. It is your source record. Work from a copy if you need to annotate it.
Read the columns before you total them
An Airbnb export can contain stays, service fees, cancellations, refunds and adjustments. A gross booking total is not always the same as the amount paid to you. Read [How to Read Your Airbnb CSV Export](/insights/how-to-read-your-airbnb-csv-export) before assuming one column answers every question.
Import, review and reconcile
When importing into CalmHost, review the preview first. Look for repeated confirmation references, unexpected source labels, cancelled stays and numbers that need explanation. Then compare the imported result with Airbnb statements and the bank account.
Turn data into a report
Use the Accountant Report to choose the relevant tax or calendar period. Use the booking-source filter to understand where the result came from. Download the Booking Ledger CSV when a more detailed record is needed, or Download PDF when you need a simple shareable report.
Do a short monthly close
A consistent 20-minute monthly review is more useful than a rushed year-end reconstruction: check imports, inspect fees and refunds, review the month against your baseline, and save the export you used.
Remember the limit
A report organises your data; it does not decide your tax position. Keep the underlying documents and ask a qualified adviser where the treatment is unclear.
*General information only. Platform exports and financial circumstances vary.*